Proposal

Prepared for [CLIENT COMPANY NAME]

Prepared by Eclipse Labs AI

[DATE] · Confidential

The Situation

[2-3 paragraphs describing the client's current state, the problem they're facing, and the opportunity. This should mirror what the client told you in discovery conversations. Be specific — reference their industry, their team, their pain points. E.g.:]

[Your team currently manages X manually across Y systems. This creates Z hours of overhead per week and introduces risk at A, B, and C. You've explored AI tools but haven't found a way to integrate them into your existing workflow without disrupting operations.]

What We Propose

[1-2 sentences summarising the engagement at a high level. E.g., "We propose a 9-week engagement to design, build, and deploy an AI-driven workflow that automates your renewal analysis pipeline — replacing 15+ hours of manual work per week with a system your team can trust and maintain."]

Phase 1 — Discovery & Audit (Weeks 1–2)

We map your current workflows end-to-end, interview key stakeholders, and identify where AI creates the highest-leverage opportunities.

You get: Workflow audit report, automation opportunity map, and recommended approach.

Phase 2 — Design & Architecture (Weeks 3–4)

We design the target system — agent roles, data flows, decision points, and human-in-the-loop checkpoints.

You get: System architecture document, agent orchestration playbook, and workflow diagrams.

Phase 3 — Build & Deliver (Weeks 5–8)

We build the production system using AI agents as the development workforce. Vanilla-first, no framework lock-in, code you own completely.

You get: Production-ready application, full source code, deployment documentation.

Phase 4 — Training & Handover (Week 9)

We train your team on the iteration framework — how to evaluate, redirect, and compound AI-driven improvements over time.

You get: Live training session, iteration framework documentation, 30-day support window.

Investment

Phase	Amount
Phase 1 — Discovery & Audit	[£/$ AMOUNT]
Phase 2 — Design & Architecture	[£/$ AMOUNT]
Phase 3 — Build & Deliver	[£/$ AMOUNT]
Phase 4 — Training & Handover	[£/$ AMOUNT]
Total Investment	[£/$ TOTAL]

Invoiced per milestone upon delivery and acceptance. All amounts exclude applicable taxes.

Why Eclipse Labs AI

Our Differentiators

We build, not advise. Every engagement produces working systems, not slide decks.
AI-native delivery. We use 5+ AI agents in parallel to deliver at speed and quality that traditional teams can't match.
You own everything. Full source code, full documentation, no lock-in. Your team can maintain and extend everything we build.
Proven track record. We've shipped production platforms (IQ Suite, Procurement Mindset) using this exact methodology.

What We Need From You

A designated point of contact with decision-making authority
Access to relevant systems, data, and stakeholders during Discovery
Timely feedback on deliverables (within 5 business days)
[Any other client-specific requirements]

Ready to start?

If this proposal aligns with your goals, the next step is signing the Master Services Agreement and Statement of Work. We can begin within [X] days of signature.

Contact: [YOUR EMAIL] | [YOUR PHONE]

This proposal is valid for 30 days from the date above. Scope, timeline, and pricing are subject to change based on further discovery.